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Complaints Handling Procedure

We are committed to providing a high-quality legal service to all our clients. When something goes wrong, we need you to tell us about it. This will help us to improve our standards. If at any point you become unhappy with the service we provide to you or you have concerns about your bill, then you should inform us immediately so that we can do our best to resolve the problem for you.

If you have a complaint, please contact us with the details.

What will happen next?

  1. We will send you a letter acknowledging receipt of your complaint within three days of receiving it, enclosing a copy of this procedure.
  2. We will then investigate your complaint. This will normally involve passing your complaint to our Principal Solicitor, Mr Richard Port, who will review your matter file and speak to the member of staff who acted for you. If your complaint is about Richard Port and his work carried out on your behalf, then he will ensure that your file together with your complaint is considered by an independent Compliance Consultant.
  3. You will then be invited to a meeting to discuss and hopefully resolve your complaint. This will be done within 14 days of sending you the acknowledgement letter.
  4. Within three days of the meeting, Mr Port/the Compliance Consultant will write to you to confirm what took place and any solutions agreed with you.
  5. If you do not want a meeting or it is not possible, Mr Port/the Compliance Consultant will send you a detailed written reply to your complaint, including suggestions for resolution of the matter, within 21 days of sending you the acknowledgement letter. 
  6. If we are unable to resolve your complaint within eight (8) weeks after you have brought it to our attention, then you can have the complaint independently looked at by the Legal Ombudsman. The Legal Ombudsman investigates complaints about poor service from lawyers.

The Legal Ombudsman can investigate complaints up to six (6) years from the date of the problem happening or within three (3) years of when you found out about the problem.  If you wish to refer your complaint to the Legal Ombudsman this must be done within six (6) months of our final response to your complaint. The contact details for the Legal Ombudsman are as follows:

Calls from both mobiles and landlines to 03 numbers cost no more than calls to national geographic numbers (starting 01 or 02). Calls are recorded and may be used for training and monitoring purposes.

  • For minicom call 0300 555 1777
  • In writing: Legal Ombudsman, PO Box 6806, Wolverhampton, WV1 9WJ

Do not send original documents to the Legal Ombudsman. They will scan any documents you send to make computer copies and then destroy the originals.

  • If we have to change any of the timescales above, we will let you know and explain why.
  • We will not charge you for handling your complaint.